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Graduate Research Project Submission Instructions

A guide with step-by-step instructions on submitting your work for deposit in Sophia.

You Own the Copyright of Your Work

Under U.S. copyright law, the creator of the work is its author. You are the owner of your work, and have the right to use all or part of the work in future works (such as conference presentations, articles, or books). By depositing your work in Sophia, you are only giving St. Catherine University the non-exclusive license to store, publish, and preserve your graduate research project in the institution's digital repository. 

Copyright for Group or Collaborative Research Projects

Under U.S. copyright law, a joint work is a work “prepared by two or more authors with the intention that their contributions be merged into inseparable or interdependent parts of a unitary whole.” 17 U.S.C. § 101.Co-authors own the work's copyright jointly and equally. Each co-owner is independently entitled to use or license the work in whatever way they choose, without getting the consent of the other co-owners. This is the default position of U.S. copyright law. If co-authors decide that any decisions about the work have to be made together, then they need to create a written joint agreement that outlines those conditions. If you have questions about joint work, please send an email to sophiair@stkate.edu

Copyright Notice and Registration (optional)

You can place a copyright notice on your work but it is not a requirement. Your work is automatically copyrighted as soon as it is in a fixed, tangible form. However, a notice informs the public that a work is protected by copyright, and identifies the copyright owner. A notice consists of the copyright symbol © or the word “copyright”; the year of first publication of the work; and the name of the copyright owner. Example: © 2023 Sue Gray

Copyright registration is also not required but it has certain advantages. If your work is registered you have proof that you are the author of the work and the owner of its copyright. Also, registration is helpful if you intend to take action against someone who violates your rights. If you want to register your work, you can do it online through the U.S. Copyright Office website.

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