Secure final approval of your thesis, research paper or doctoral project from your committee, department or advisor.
Provide your Department or Program with a final approved version of your work including the abstract, in a PDF file.
Decide if you will delay public release of and access to your work (see Requesting an Embargo below).
Complete the Sophia Submission Agreement along with your advisor's signature.
Your department’s coordinator will forward the approved projects and permission forms to the St. Catherine University Library for deposit into Sophia.
What is an embargo?
An embargo withholds the content of your work from being available to anyone for a specified amount of time (one or two years). This means that the citation and abstract for your work will be discoverable in Sophia but the work itself is not available for viewing or download. There are no permanent embargoes for work submitted to Sophia.
How do I request an embargo?
If your department or program allows an embargo, there is an Access Conditions section in the Sophia Submission Agreement where you will check either the box for a one-year or two-year embargo.
When will my project be made available for viewing and download?
The work in its entirety will be made available for worldwide access after the end of the embargo period. Anniversary dates are January 1 and June 1.
The decision to delay publication is a personal one, depending on your plans for publication and/or employment.
However, in most situations, publishing in a journal does not prevent you from making your thesis, dissertation or action research project available in an institutional repository like Sophia.
Considerations for choosing not to embargo:
Considerations for choosing an embargo:
What you need to do:
SHERPA/RoMEO summarizes journal copyright transfers and permissions, it also ranks the journals on a color scale to easily tell author's if pre and post prints of an accepted article can be published or stored elsewhere. Partner databases, SHERPA/Juliet and SHERPA/Fact, track the open access mandates of funding agencies and journal compliance with these mandates.
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