In this guide you will find:
Sophia is the digital institutional repository for St. Catherine University. Its purpose is to collect, preserve, and provide permanent access to the scholarly, professional, and creative work produced by St. Catherine University faculty, students, and staff. Sophia is administered by the St. Catherine University Library and Archives, in collaboration with academic programs and departments.
Sophia is an open access repository, meaning that deposited material is freely accessible through the Library's discovery tool, LibSearch, and discoverable through any search engine.
Graduate theses, action research projects, and doctoral research projects that have been approved by St. Kate's departments will be made available online through Sophiia.
St. Kate's Librarians are happy to assist you with any aspect of the Sophia submission process, including:
By depositing your work in Sophia, you are only giving the University the right to access and archive your work in Sophia. You retain all ownership of your work, and the right to use all or part of the work in future works (such as conference presentations, articles, or books). Your work is your intellectual property.
It is not necessary to include a copyright notice in your work. As soon as your work is in a fixed form, you own the copyright to your work.
However, understanding your rights as an author in the professional publishing world can be complex.
You should investigate a publisher's policies before you submit a work for publication.
For more information, see the Open Access and Rights for Authors page.
The Access Conditions section of the submission agreement requires that you select one of two conditions:
If you select delayed access, you must also chose either a one-year or two-year embargo period, and a clear rationale that explains why the embargo is necessary.
What is an embargo?
An embargo withholds the content of your work from being available for a specified amount of time (one or two years). This means that the citation and abstract for your work is available and discoverable through LibSearch and any search engine, the work itself is not available for viewing or download.
While some departments require an embargo on all student projects, there are no permanent embargoes for work submitted to Sophia.
If I chose to embargo my work, when will it be made available for viewing and download?
The work in its entirety will be made available for worldwide access after the end of the embargo period. While your work is under embargo, a message will appear on your project's information page informing users that the document will be available for download after the embargo expiration date. Typically, embargoes expire in May or December of the one- or two-year embargo period. Embargoes begin on the publication date of the work, not on the date the project is posted in Sophia.
The decision to delay publication is a personal one, depending on your plans for publication and/or employment.
However, in most situations, publishing in a journal does not prevent you from making your thesis, dissertation or action research project available in an institutional repository like Sophia.
Considerations for choosing not to embargo:
Considerations for choosing an embargo:
What you need to do:
The Library has a guide of resources and information for those who are interesting in publishing their work.
Provide a permanent email: publication notification emails, periodic usage reports (including download activity
Monthly emails are delivered automatically to authors if the project has been downloaded at least once in the prior month.. These reports detail combined download counts for all of the author’s work published in Sophia. Monthly Author Readership Reports also contain a link to the Author Dashboard, which provides detailed statistics about the author’s published work.
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